Conference Room Meeting System Instructions

Switching Modes

To switch to Conference mode:

On the interactive display, open the popout menu
Open the settings menu
Select HDMI1

To switch to Interactive Mode:

On the interactive display, open the popout menu
Open the settings menu
Select Home

Using Conference Mode

Switch to conference mode and use the Tap tablet.

To start a Teams call:

On the Tap tablet, select "Meet Now"
Enter an email or phone number

To join a Teams call:

On the Tap tablet, select "Join with an ID"
Enter the Teams meeting ID

To join a Zoom call:

On the Tap tablet, select "Join with an ID"
Under meeting provider, select Zoom
Enter the Zoom meeting ID and passcode Note: Zoom meetings must be started from another device

To wirelessly share a device's screen to the conference display:

On the Tap tablet, select the share button
On your device, open the Teams application
In the Teams menu, select "Cast". You may need to open the overflow menu

To share a device's screen to the conference display via HDMI:

On the Tap tablet, select the share button
Plug the device into the HDMI cable attached to the Tap tablet Note: After disconnecting an HDMI device, please wait at least 30 seconds before reconnecting

Adjusting Volume

In Interactive Mode:

On the interactive display, open the popout menu
Open the settings menu
Use the volume slider to adjust volume

In Conference Mode:

On the Tap tablet, select "More"
Use the volume buttons at the bottom of the screen

2nd Display

The display on the south wall of the conference room is connected to a surround sound system and is independent of the Conference display.

To adjust room volume:

Use the volume knob on the receiver located in the media cabinet at the northeast corner of the room
Some adjustment is possible via the slider on the display

To mirror sharing from the conference display:

On the interactive display, open the popout menu
Open the settings menu
Select HDMI2